Manage weekly newsletter content and creation with the team.

Recruit volunteers to open positions. 

Draft agendas, plan and run PTO meetings. 

With Exec. Board, work with Dr. Ito to plan speakers and special events

Coordinate with Committee chairs for events (Turkey Promenade; Mini Marathon) to keep them on schedule and on budget.

Primary contact for front office staff

Attend meetings and events. 

With Exec. Board, work with Dr. Ito to plan speakers and special events

Assist Co-Presidents with various tasks

Coordinate with Committee chairs for events (Staff/Faculty Appreciation; Language Events; Social Chair; Fundraising Chair)

Manage all finances, incoming donations, outgoing reimbursements, and prepare annual taxes. 

Attend Executive Board meetings with Dr. Ito to review budget

Take notes at meetings and email minutes to PTO Board. 

Asks for minutes approval from prior meeting at the beginning (or end) of the meeting.

Helps build the Executive Board roster at the end of the year and vote the new budget in with official language listed in the Bylaws. 

Upload weekly newsletter into Membership Toolkit to send Sunday morning at 7am.

Oversee family directory through Membership Toolkit and troubleshoot member access.

Send “quick emails” to specific groups/grades (like 8th grade activities and guest speaker notices) or all-school PTO blasts as needed. 

Central Office/Allison DiRenzo sends community events for newsletter. 

Facebook and Instagram posts once a week (from WMS newsletter content or other sources). 

Periodic social media “blasts” on request from Presidents or VPs

Manage web updates such as: calendar, board members, meeting minutes, budget, volunteer list.

Coordinate volunteers to provide snacks for 10 faculty meetings throughout the year with about 130 participants.

Coordinate volunteers and ordering food for: Teacher Appreciation Week Events, Back-to-school Staff Lunch, End-of-year Staff Breakfast, and small gifts for Nurses Day & Custodian Day. 

Purchase spirit wear to sell through the store at the Donizetti Entrance during half days (11:20am - Noon) to create income for the PTO. 

Hold sales as needed, replenish inventory as needed, and find innovative ways to increase income. 

Create online store in November for holiday orders and publish through the newsletter. 

Work with local businesses to generate easy, passive income

Come up with creative fundraising ideas that work with existing PTO-sponsored events 

No large fundraising events

Coordinates parent social events throughout the year

Fall New Family Coffee - find family to host morning coffee for new WMS families in the fall

Parent Social - Fall and Spring social event for all WMS families (coordinate with local restaurant, family host, or other venue)

Plant pots at entrances seasonally.

Refresh garden under Kingsbury Sign as needed. Watering both areas as needed. 

Schedule mulching/weeding events with volunteers as needed and coordinate with town gardener. 

Help to plan monthly Fun Friday events with FWMI Coordinator and one spring Boston event for students. 

Reach out to Dedra Moore at WMS for help finding volunteers and list in the fall newsletter. 

Work with Courtney Andre, WMS School Counseling, to help WMS families in need throughout the year. 

Collect gift cards and Venmo donations for specific needs in our community which Courtney will distribute. 

Work with Dr. Ito and Teachers to coordinate CAS events

Coordinates Turkey Promenade event with faculty and recruits volunteers

Coordinates delivery of donations

Writes thank you notes to staff and sponsors

Coordinates Mini Marathon with Physical Ed Staff

Orders T-Shirts for 8th grade students (coordinating with PE teachers and art teachers)

Works with librarians to coordinate and staff the book fair

Recruits Committee members

Coordinates fundraising and events for 8th graders

Works with PTO Treasurer on fundraising and budget

Works with Dr. Ito to choose class gift

All PTO officers may nominate volunteers to positions as needed throughout the year and recruit for their own positions when they are ready to roll off. Note: It is best to recruit 6 months in advance of rolling off (to allow time for shadowing). 

A specific nominating committee will be formed in the spring to find two new Vice Presidents. VP’s shadow for one year and become Co-Presidents the year afterwards. 

Nurse Volunteer/Extra Clothing

Library Volunteers

Parent Advisory Council/PAC Rep

POPS Liaisons

Wellesley Green Schools Initiatives

“Wait Until 8th” Campaign Coordinator

WMS School Council Reps

Language After School Events (Lunar New Year, French Fete, Deutsch Fest)